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Terms & Conditions of Hire

Bookings

1.     Bookings must be made by the Hirer in writing – confirming date(s) and times, type of function, hall/rooms & any facilities required, target age and planned number of attendees. Hirers must be aged 21 years or over.

2.     All bookings are subject to Hirer’s acceptance of these terms and conditions and receipt of a £50.00 non-refundable deposit. Failure to pay the required deposit may result in the Premises being let to other users.

3.     The balance of the hire charge must be made at least 7 days before the time of the function.

Availability

4.     Bookings are accepted in good faith that the Premises will be available. However the Management will not accept any responsibility for losses sustained by the Hirer in the event that the Premises or any part of the Premises is not available as a result of accident, damage, services failure, or any other similar situation outside Management control.

Door Supervisors

5.     The Management will inform the Hirer when Security Industry Recognised Door Supervisors are a requirement of a booking. The cost of door supervisors will be the responsibility of the Hirer.

Alcohol

6.     Only alcohol purchased on the premises can be consumed in the Premises. The Management reserves the right to close down any function where alcohol has been purchased off site and brought into the Premises.

7.     The “Challenge 21” scheme, which requires bar staff to request photographic identification of anyone they suspect of being under 21 years of age is operational in the Premises. It is a fundamental requirement of Premises hire that the Hirer informs the Management when the target age of those attending a planned function includes 21’s. Functions which specifically target under 18’s such as sixth form parties, 18th birthday parties and youth discos etc. will only be permitted as non-alcoholic functions.

Food

8.     Food may only be brought into the Premises with the express consent of the Management. Health and safety regulations require the Management to stipulate that food prepared off site for consumption in the Premises should be consumed within 4 hours of preparation.

Smoking

9.     The Premises are strictly no smoking

 Furniture & equipment

10.  All furniture and equipment provided by the Premises must be used for the intended purpose. Standing on chairs and tables etc. is not acceptable. The cost of any damage to the Premises furniture, equipment, fittings, toilets etc. will be charged to the Hirer. It is the responsibility of the Hirer to identify any damage found prior to commencement of a function in the Premises.

Modifications

11.  Modification of electrical circuits and equipment, spot lights, stage curtains or anything else that forms part of the fabric and structure of the Premises will not be permitted.

Loss, damage etc.

12.  The Management accept no responsibility for damage to, or loss of property of the Hirer or for third party claims arising from anything brought into the Premises or for the conduct and behaviour of those attending any function organised by the Hirer.

Health and Safety

13.  The Management have undertaken a Fire Risk Assessment for the Premises. It shall be a requirement of the booking that the Hirer familiarises themselves with the Health and Safety requirements for the Premised and it shall be the responsibility of the Hirer to undertake any other health and safety risk assessments as may be necessary, a copy of which shall be promptly provided to the Management.

14.  The Hirer must nominate a Responsible Person to take charge in case of Fire who shall

·         advise event attendees of the Fire Action Plan prior to the event commencing,

·         nominate an adequate number of fire marshalls as set out in the Fire Action Plan,

·         ensure that all persons on the Premises can escape unimpeded through the Fire Exits and to assemble in the nominated assembly area.

Improper operation of the Fire Alarm or extinguishers will result in the automatic loss of the deposit. Fire Doors MUST remain unobstructed during the let.

15.  Any electrical equipment brought onto the Hall premises by the Hirer, or on behalf of the Hirer (i.e. Music players, Disco equipment, etc.) must be PAT Certified.

16.  The Hirer must report all accidents involving injury to the public to the Management as soon as possible and complete the relevant section in the Chantry Centre accident book. Certain types of accident or injury must be reported in accordance with the Reporting of Injuries, Diseases and Dangerous Occurrences Regulations 1995 (RIDDOR).